Free Rent Roll Template for Excel
Download a professional rent roll spreadsheet template with all 12 standard fields used by CRE investors, lenders, and brokers. Works with Excel, Google Sheets, and Numbers. Customizable for any property type.
No signup required. Downloads as .xlsx file.
What's Included in the Template
Our rent roll template includes 12 standard fields used across the CRE industry: unit identification, tenant info, square footage, lease dates, rent amounts, calculated metrics, and occupancy status. Optional fields for security deposits, lease types, and notes are also included.
12 Standard Rent Roll Fields
Every field you need for professional property analysis and due diligence:
| Field | Description | Example | Type |
|---|---|---|---|
| Unit ID | Unique identifier for each unit (e.g., "101", "Suite A", "Building 1 - Unit 3") | 101 | Required |
| Tenant Name | Name of the tenant or "Vacant" if unoccupied | ABC Company LLC | Required |
| Square Feet | Rentable square footage of the unit | 1,500 | Required |
| Lease Start | Date the lease commenced | 01/15/2024 | Required |
| Lease End | Date the lease expires | 01/14/2027 | Required |
| Monthly Rent | Base monthly rent amount | $2,500 | Required |
| Annual Rent | Monthly rent × 12 (auto-calculated) | $30,000 | Auto |
| Rent/SF | Annual rent ÷ square feet (auto-calculated) | $20.00 | Auto |
| Status | Occupancy status: Occupied, Vacant, or Month-to-Month | Occupied | Required |
| Security Deposit | Amount of security deposit held | $5,000 | Optional |
| Lease Type | Type of lease: Gross, NNN, Modified Gross | NNN | Optional |
| Notes | Additional comments or special terms | Option to renew for 2 years | Optional |
Works for All Property Types
Our rent roll template is designed for any commercial real estate asset class:
Multifamily
Apartments, condos, townhomes
Office
Class A, B, C office buildings
Retail
Strip centers, malls, standalone
Industrial
Warehouses, flex, distribution
Self-Storage
Storage facilities
Mixed Use
Retail + residential combinations
Why Use a Standardized Rent Roll Template?
A consistent format saves time and reduces errors across your portfolio:
Consistent Data Format
Every property follows the same structure, making comparisons and analysis straightforward.
Faster Due Diligence
Lenders, investors, and brokers can quickly review standardized data without reformatting.
Accurate Calculations
Built-in formulas for annual rent and rent/SF eliminate manual calculation errors.
Professional Presentation
Clean, organized format presents well to potential buyers, lenders, and partners.
Easy Updates
Simple structure makes it easy to update as leases change throughout the year.
Analysis Ready
Upload to CleanRoll.ai for instant insights: rollover schedules, concentration risk, and more.
How to Use the Rent Roll Template
Download
Use our generator to customize and download your template as an Excel file.
Fill In Data
Enter unit details, tenant names, lease dates, and rent amounts for each space.
Auto-Calculate
Annual rent and rent/SF calculate automatically using built-in formulas.
Analyze
Upload to CleanRoll.ai for instant insights, or use for your own analysis.
Already Have a Rent Roll? Clean It Up Instantly
Got a messy rent roll from a broker or property manager? CleanRoll.ai uses AI to automatically standardize any rent roll format into clean, analysis-ready data. Upload Excel, CSV, or PDF files and get results in seconds.
3 free documents, no credit card required
Frequently Asked Questions
Common questions about rent roll templates